Property Statement Filing

Unlike real property, business personal property is reappraised annually. If you own taxable personal property with an aggregate cost of $100,000 or more on January 1, or if the Assessor has requested a statement be filed, you are required by law to file a property statement by April 1st of each year.

This filing should detail the costs of all supplies, equipment, fixtures, leasehold improvements, land improvements, and land, as well as other requested information for each business location. Your completed property statement should be filed no later than 5:00 p.m. on May 7th, or you will be subject to a late filing penalty.

Your annual property statement can also be submitted to the Assessor via Fax, Email, or regular mail. You must include the account number when returning the statement.

The policy for accepting the electronic filings are as follows:

Fax: All faxed material accepted under this policy must have a cover sheet identifying the company or Owner. Our fax number is (805) 645-1305.

Email: All emailed material must be from the owner, authorized agent, CPA, or an officer of the organization. A phone number must be included for verification purposes. Our email address is assessor.emailpropertystatement@ventura.org

All forms must contain a photocopy of an original signature. Typewritten signatures alone will not be accepted. Unsigned forms will not be accepted and will be returned to the claimant. Forms must be signed by an appropriate person according to the guidelines for the specific form.

Small business owners with personal property with a value of $10,000 or less, may be exempt from personal property tax assessment in Ventura County but are still required to file a statement if requested by the Assessor. For more information, call (805) 654-2181.

Property statement notices are mailed by mid-February.

Frequently Asked Questions

Can I file my property statement online?

Your annual property statement can be submitted to the Assessor via Fax, Email, or regular mail. You must include the account number when returning the statement. You may also file using the e-SDR online filing system if you were sent a notice to do so.

The policy for accepting the electronic filings are as follows:

Fax: All faxed material accepted under this policy must have a cover sheet identifying the company or Owner. Our fax number is (805) 645-1305.

Email: All emailed material must be from the owner, authorized agent, CPA, or an officer of the organization. A phone number must be included for verification purposes. Our email address is assessor.emailpropertystatement@ventura.org

All forms must contain a photocopy of an original signature. Typewritten signatures alone will not be accepted. Unsigned forms will not be accepted and will be returned to the claimant. Forms must be signed by an appropriate person according to the guidelines for the specific form.

Can large businesses file property statements online?

There is a separate electronic filing program for large businesses that have multiple locations throughout the state. Participation in this program requires programming on behalf of the business entity such that business property data itself is uploaded to a state-wide server. Filing deadlines apply. Feel free to contact us if you need more information.

How can I get a copy of the depreciation schedule (combined factor report)?
How do I know if my business is location in Ventura County?

The following list identifies the cities and towns located within the borders of Ventura County.

  • Camarillo
  • Fillmore
  • Moorpark
  • Ojai
  • Oxnard
  • Port Hueneme
  • Santa Paula
  • Simi Valley
  • Thousand Oaks
  • Ventura
  • Unincorporated County

How much will the tax be?

The tax is 1% of the assessed value. However, your tax bill might also include special assessments voted into effect by the voters or by their representatives within the property's taxing jurisdiction. Therefore, you can estimate that the taxes will be 1.2% of the assessed value. Under the law, there is no provision for the pro-ration of unsecured property taxes.

What if the pre-printed information on the notice or statement is incorrect?

If your business has moved or changed its mailing address, update the data when filing. Indicate the effective date of the move or when the change became effective.

When reporting a sale, include the new owner's name, mailing address, and when the ownership change became effective. When reporting that the business has been closed, provide the date(s) and information relating to the deposition of any taxable personal property. Complete the property statement, sign and return it to the Assessor's Office.